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Presented at the DLSU Research Congress 2016
De La Salle University, Manila, Philippines
March 7-9, 2016
1. INTRODUCTION
Today, many industries use information technology
in providing information and services to their
customers. It is helping people in their day-to-day
activities by granting access to a wide range of
information that interests them. People can also
access important information in systems that they
are part of which will help them to easily view
information that are related to them like work,
school and personal relevant information.
A portal is a system that serves as a
centralized place for accessing different resources in
the Web (Atlantic Webfitters, 2014). It gathers
information from different sources and put it all
together in a single place which can help in accessing
information by several users. It provides the users
with a single point of content, data, and services. It
can be personalized depending on the role of the user
in the organization (Eldrandaly, 2009). There are
different types of portal: general, community,
horizontal, vertical, enterprise, personal, and niche.
Community Portal is a system where the users are of
same group of interests (Tatnall, 2005).
Electronic document management system
(EDMS) helps in managing documents electronically
(Minnesota Historical Society, 2012). Moreover,
EDMS provides security of information while it still
allows easy access of the users to the electronic
document (Oakleigh Consulting Ltd, 2007). The
process of EDMS has to do with capturing, storing,
indexing and retrieval. It improves the accessing of
information by the users of the organization wherein
they can easily search and retrieve the documents
needed. Also, there will be security in such a way
that the only authorized users are allowed to access
the particular documents. (ND Information
Technology Department, 2014)
With these concepts, the proponents were
able to come up with a system that incorporates
EDMS into a portal which is the CCS IT Thesis
Portal with Electronic Document Management
System. The portal would be handling the entire
thesis process, which starts from after passing the
proposal stage up to the submitting of the final thesis
project, as well as the document management of the
thesis documents, which involves the storing,
indexing and retrieving of thesis documents, in the
IT department under the College of Computer
Studies of De La Salle University.
2. METHODOLOGY
The proponents have chosen the Rapid Application
Development (RAD) methodology for this study. This
methodology is composed of four phases such as
requirements planning, system design, construction,
and cutover (Rosenblatt, H. & Shelly, G., 2012). It
lets the users to be involved from planning to the
development of the information system. It speeds up
the development process as the users help in
providing feedbacks and comments regarding the
system being developed in order to know if the
requirements of the users are considered.
The proponents chose this methodology
because of the limited time they were given to
complete the system. Even though the time was
limited, the proponents were still able to consider the
quality of the system and the needs of the users. It is
because the users were involved while developing the
system which helped in gathering feedbacks
regarding the system and improving it.
During the initial phase, the proponents
conducted interviews with the different contact
persons of the organization. The proponents studied
the complete process of the organization and
analyzed the problems that the project can address.
After the first phase, the proponents proceeded with
the development of the system. The proponents
would also schedule meetings with the organization
to present the system and to ask for their feedbacks
regarding the prototype. The proponents would then
address the feedbacks of the users then present it
again until the users are satisfied with the system.
In order to ensure that the information
system developed works based on the needs of the
users, a User Acceptance Testing (UAT) was done.
The system was presented and used by the CCS IT
professors as well as the students taking up thesis.
In this way, the suggestions and comments of the
Proceedings of the DLSU Research Congress Vol 4 2016
ISSN 2449-3309