Instructions for Institute Sessions

Note to Institute chair(s): The Meetings Department sends this information to

session Institute chair(s) only with the understanding that the chair(s) will

appropriately distribute these instructions to all co-presenters.

Institute sessions focus on “how to do it” with respect to clinical problems, academic

areas, or a blending of the two. Institutes are 6-8 hours and designed for attendees

who wish to be taught a comprehensive and authoritative overview of a topic area.

Attendees pay extra for Institute tickets.

Institute Notebooks

• Chair: Submit your Institute’s presentations – formatted for publication – no

later than Friday, July 20. This may seem very far in advance of your

presentation; however, all materials must be assembled by the Institute

chair, then reviewed and approved by our Institutes Subcommittee, and then

formatted by AACAP staff.

Each Institute Notebook takes weeks to prepare. This is one of the most time-

consuming projects that AACAP completes and is printed before the Annual

Meeting. In addition, the Institutes Subcommittee reviews all notebook

materials and may give suggestions for improvement. In order for AACAP to

have adequate time to compile all of your materials, look over the slides, and

make sure they are CME acceptable, take note of the following important due

dates.

• Friday, July 5, 2019 – Materials to Institute Chair for review.

• Wednesday, July 1, 2019 – AV Requests (via online speaker

form).

• Friday, July 12, 2019 – Materials for Institute Notebook to

AACAP including PowerPoint slides, learning objectives,

disclosures, Institute questions, annotated bibliography, and

any articles to be printed with your presentation with

Table of Contents

Institute Notebooks

Presentation Guidelines

Disclosure of Affiliations

Audio Visual

Recording

Registration

Non-Member Presenters

Travel and Reimbursement

Honoraria

Travel and Hotel

Reservations

Scheduling

Publications

Speaking

Onsite

Mission of AACAP’s

Continuing Medical

Education (CME)

Satellite Symposia

Program Sponsorship

Press

Evaluations

Photography/Cellphone Use

Appendix

Important Deadlines

• Presenters: Upload materials no later than Friday, July 5 to give your Chair time to review your notebook

materials.

All Institute presenters will be able to upload Institute materials to AACAP’s online submission system, which eliminates

the need to send large files via email. More information on this system will be sent in June.

Institute notebooks will be posted on a secure website for Institute registrants to download. AACAP will still provide

printed notebooks, but it is our hope that some attendees will only need the electronic version.

Presentation Guidelines

We highly encourage speakers to use PowerPoint slides to complement their presentation and to provide

visual and textual evidence of their talk. All PowerPoint presentations are thoroughly reviewed by the Institute

Sub-Committee and Meetings and CME Department for clarity, comprehension, and formatting. It is

imperative for speakers to submit their slides in the form of a PowerPoint presentation for a convenient and

intuitive review and editing process.

Slides

Slide Maximum: The Program Committee strongly suggests that you only have one slide per minute of your talk. Keep in

mind that your slides must be detailed enough to stand alone as people refer back to Institute notebooks and some

people buy them without attending the session. Please adhere to the following guidelines when creating your slides:

• Order of slides:

1st slide: Title of talk, your name, and affiliation

2nd slide: Disclosure statements - Include disclosures that you listed on your Disclosure Statement

(commercial/financial conflicts of interest) as well as any off-label medication uses you recommend in your

presentation.

o If you have no conflicts, state “No conflicts of interest or disclosures.” See below for more information

on AACAP’s disclosure policies.

3rd slide: 3-5 brief learning objectives of your presentation - put all in one slide.

Content slides: Body of presentation - maximum 1 slide per minute of your talk.

Second-to-last slide: Information that addresses the clinical relevance of the information presented.

Last Slide: Summary slide for your presentation.

References: An optional slide listing all references used in your presentation.

• Header for each page: Your name in the upper right-hand corner and the title of your presentation in the upper

left-hand corner. Use Times New Roman, 12-point font. To insert your header, go to: View/Master/Handout

Master.

• Generic names must be used for medications (with trade name in parenthesis).

• Use large fonts that can be read easily when printed three slides to a page, and can be seen from the back of the

room (min. Times New Roman, point size: 32).

• DO NOT put blurry scanned pages from journals in your slides.

• Only use official abbreviations, and when using an abbreviation, make sure to spell out the entire word, or term,

the first time it is used in your presentation. A list of the most common abbreviations and acronyms can be

reviewed here

• Institute notebooks are printed in black and white. Please use patterns to differentiate charts or graphs rather

than color.

• DO NOT number pages or include a footer (AACAP will number the entire Notebook).

• You can review a sample slide presentation at the end of this document.

Institute Questions:

• 5 Institute Questions with Answer Key: Multiple choice only; each question must have only one correct answer.

• A well-written question is one that the attendee can answer without having to look at the answers. To do that,

keep these rules in mind:

o Do NOT include a question that is Which of the following is true or Which of the following is false. We

call these “True/False” questions. We will be asking you to rewrite these types of questions.

o Stems should be a complete sentence or question. For example, avoid stems such as, "ADHD is..." This is

unfocused and not a complete sentence or question.

o Stems should be stated positively, asking for a correct answer, not a "wrong" answer. Avoid words like

except, not, least, and never that suggest a negative stem.

• Do NOT use answers such as All of the above, None of the above, or Both A and C.

• Do NOT include fill in the blank questions.

• Avoid imprecise terms like seldom, usually, sometimes, occasionally, rarely, few, many.

• Answers should follow a logical order - dates should be chronological, numbers typically smallest to largest, the

first word should be alphabetized, and options do not overlap (i.e., avoid answers such as 1-5%, 5-10%, 10-15% -

these answers overlap).

• Please double check your answer key to be sure that the correct answer is selected.

Annotated Bibliography:

• Include 3-5 items in your annotated bibliography.

• All references should be AMA style.

• An annotated bibliography includes a brief description of the summary of the citation. For example:

Additional Presentation Materials:

• If you wish to include an article, please make sure that the article is, in good condition to be photocopied.

• Copyright permission is required! A letter or statement from the publisher or copyright holder indicating

permission to reproduce up to 1,000 copies for inclusion in our notebooks must be sent to AACAP. The actual

number of copies required for your institute will likely be fewer.

• Any article lacking reprint authorization cannot be published. This includes AACAP Practice Parameters/Clinical

Practice Guideline/Clinical Practice Updates and articles from JAACAP (see information below). Costs associated

with obtaining permission to reprint an article are the responsibility of the presenter. Permission is not required

to reprint articles from AACAP News.

• To request permission to reprint content from JAACAP (including AACAP Practice Parameters), visit

www.jaacap.org

and click on the Rights/Permissions link in the Article Tools menu to open a prepopulated form

directly from the article page. Once permission has been obtained, download the article directly from the

website and provide unaltered in your notebook submission. Permission to reprint the material must

accompany your notebook submission. More information can be found at

www.jaacap.com/content/permission.

Gleason MM, Egger HL, Emslie GJ, et al. Psychopharmacological treatment for very young children:

contexts & guidelines. Journal of the American Academy of Child and Adolescent Psychiatry.

2007;46(12):1532-1572.

Reviews developmental considerations related to preschool psychopharmacological treatment,

presents current evidence bases for specific disorders in early childhood, and describes the

recommended algorithms for medication use.

Disclosure of Affiliations – WE TAKE THIS SERIOUSLY!

Disclosure of conflict of interest and affiliations is an important and serious matter.

• Disclosure is required and considered to be an obligation of all attendees who present at the Annual Meeting.

• Full disclosure is a requirement of AACAP and our accrediting institution, the Accreditation Council for

Continuing Medical Education (ACCME).

• The Program Committee and CME Committee monitor disclosures during the meeting.

• Failure to disclose is construed to be an ethical violation that will result in disciplinary action by AACAP’s

Program Committee and CME Committee.

• BEFORE beginning your presentation, you have a duty to disclose:

 Any commercial interest, financial, or other affiliations. The ACCME defines a commercial interest as any

entity producing, marketing, re-selling, or distributing health care good or services consumed by, or used on,

patients. The ACCME does not consider providers of clinical service directly to patients to be commercial

interests.

 Any off-label medication uses recommended.

• Disclosure must be made:

 In writing and in advance to AACAP.

 On the first content slide in a presentation, if slides are used.

 Verbally at the beginning of each presentation.

• Use of the Standard Disclosure Format is required.

 Presenters are required to use AACAP’s Standard Disclosure Slide as the format for disclosure for each

presentation if the presentation includes slides; otherwise verbal disclosure is acceptable. The standard slide

is available at: www.aacap.org/AnnualMeeting-2019

When in doubt, report!

• When there are no affiliations, this should be indicated on a slide (if used) and verbally.

 The reporting timeframe is a minimum of the past TWO years and imminent support. If external funds have

an impact on that particular presentation, then any time frame is relevant. e.g., funding for a study which

ended prior to two years ago but is now being reported must be disclosed.

 When in doubt about reporting, request guidance from [email protected]

. The Program Committee will

respond promptly to questions about disclosure of affiliations.

 If disclosures were not submitted to AACAP in response to the Call for Papers, or if there has been a change

to your disclosure, email appropriate information immediately to AACAP at meetings@aacap.org

Audiovisual

• An Institute session is equipped with a standard AV package that includes: LCD projector and (2) screens, cables

to connect to a standard PC computer, podium, and podium mic. A laptop is not provided.

• If you need any additional AV equipment in your meeting room, you must submit a request to AACAP via online

form. The link to your program’s request form is provided in the acceptance email that the chair received from

AACAP.

• AACAP will pay for AV equipment, but we urge you to coordinate with your co-presenters to order only what is

necessary. AV equipment rental at the hotel is tremendously expensive and a large portion of registration fees is

devoted to the expense.

Final Notebook Materials are due to AACAP by Friday, July 12

• The session chair(s) will need to coordinate with presenters and bring a laptop to use during the entirety of

the presentation. Be especially careful to bring all necessary cables/converters and a backup thumb drive/CD of

your presentation in case your computer crashes.

• We recommend that the chair collect all presentations onto one laptop computer. There will be a speaker ready

room at the conference hotel where you can run through your presentation materials.

* The online AV request form should be completed by the chair no later than Monday, July 1 *

Recording

AACAP records all Institute presentation audio synced with slides at the Annual Meeting. AACAP sells the recordings to

individuals after the meeting as well as may repurpose content for future programs. All presenters should have

completed the Audio Recording Permission Form during the Call for Papers. If you have not already completed the Audio

Recording Permission Form, please contact AACAP.

Registration

Presenters must pay registration fees for AACAP’s Annual Meeting, either by mail, or the website starting in August

2019. The only exception are presenters who are not psychiatrists - these presenters still need to register but will be

charged a lower presenter non-psychiatrist registration rate.

Non-Member Presenters Travel and Reimbursement

AACAP will support travel expenses for up to two non-members, non-child psychiatrist presenters, chosen by the

Institute chair. Claimed expenses can be: a round-trip domestic airline ticket purchased at least 21 days in advance

through our designated travel agency (or ground transportation), up to two nights lodging at AACAP’s current group

rate, and up to $75 U.S. per day for meals. Receipts are required for reimbursement. Unusual requests, such as foreign

travel, must be pre-approved by AACAP.

Honoraria

Honoraria for an Institute Chair is $1,500 U.S.; this amount is split for co-chairs. Each chair is expected to give a

presentation. Presenters receive honoraria of $750 U.S. for each standard 1-hour presentation; this amount is split for

co-presenters. You must submit a W-9 to AACAP to receive this honorarium.

Travel and Hotel Reservations

All presenters are responsible for booking their own travel and hotel arrangements for the Annual Meeting.

Reservations at the conference hotel(s) will be available at AACAP’s group rates starting June 14, 2019. Visit

www.aacap.org/AnnualMeeting-2019

for more details and room rates.

Scheduling

Your Institute may be scheduled any day from October 15-19, 2019. The Institute will be 6 to 8 hours long and will have

one and a half to two hours of breaks (lunch break should be at least one and half hours to allow enough time for

participants to leave and return to the site, if needed). A preliminary schedule of presentations will be posted on our

website on June 14, 2019 – please check www.aacap.org/AnnualMeeting-2019

for your presentation date and time. If

for any reason you find that you will not be able to present at the Annual Meeting, please contact AACAP immediately.

Presenters are expected to stay for the entire duration of the Institute to answer questions pertaining to their

presentations.

Publications

Information about your Institute will be published in a variety of places. Please inspect the online Program Schedule

starting June 14, 2019, and report errors in names, titles, and other information to AACAP’s Meetings Department at

[email protected]rg

. Errors not reported by August 1, 2019 may be printed in the Program Book and other materials.

Speaking

Speak loudly, clearly, slowly, and into the podium microphone. Roughly, 25-30% of AACAP Annual Meeting attendees

are international and English may not be their first language; speaking slowly will greatly improve their comprehension

of your presentation.

Onsite

Arrive at least 15-30 minutes before your session begins. A volunteer monitor will be present to help you with lights, AV

equipment, handouts, and reporting problems to AACAP. In addition, they will take attendance, report to AACAP if

appropriate disclosure guidelines were followed, and distribute and collect evaluations.

Mission of AACAP’s Continuing Medical Education (CME)

AACAP offers CME credit for most sessions at the Annual Meeting for attendees.

The CME Committee has established a mission for AACAP's CME activities, which includes enhancing the physician's

ability to improve clinical treatment and remaining up-to-date in developments within the field of child and adolescent

psychiatry. As a presenter, it is important that you are aware of the mission and align your presentation with its goals.

Please review the CME Mission Statement.

If you have any questions regarding CME, contact the CME Department by calling 202.966.9300, EXT. 2007, or email

cme@aacap.org.

Satellite Symposia

AACAP does not allow satellite symposia during our Annual Meeting. Satellite symposia are defined as extramural

meetings in the same city and during the official program days and two days before or after AACAP’s meeting. Please do

not agree to participate in educational events that are not listed in the Registration Magazine or on AACAP’s website as

they are not approved by AACAP. Please contact AACAP if you are approached to participate in such an event. For more

information, refer to our Operating Principles

for Extramural Support of AACAP’s Meetings and Related Activities.

Program Sponsorship

AACAP's Development Department seeks funding from outside sources for general support of the Annual Meeting. If

you are aware of an outside funder who may be interested in sponsorship opportunities, please the Research,

Development & Workforce Department at [email protected]

. All support of AACAP's Annual Meeting programs

must be coordinated through AACAP's Development Department.

Press

All presentations of data, research, or other information presented at AACAP’s meetings are EMBARGOED until after the

program is presented, unless the presenter and Chair of the Program Committee agree to an earlier release in writing.

Evaluations

Please announce at the beginning and end of your Institute that it is extremely important for attendees to fill out their

evaluations. Without evaluations, AACAP cannot continue offering CME credits. Attendees can complete their

evaluations online via Pathways or on the Annual Meeting App. We will compile attendee comments from your

presentation, and will email them to you after the Annual Meeting.

Photography/Cellphone Use

Photographs may not be taken in any meeting. Members of the audience found taking pictures will be asked to leave the

session. Cell phones and beepers must be silent, or the participant will be asked to leave the session. Of course,

presenters are expected to ignore cell phones for the duration of the presentation.

AACAP Contact Information

American Academy of Child and Adolescent Psychiatry

3615 Wisconsin Avenue, NW, Washington, DC 20016-3007

Tel: 202.966.7300, ext. 2006

Email: meeti[email protected]

Institute Subcommittee Chair:

Jeffrey Strawn, MD

Email: strawnjr@ucmail.uc.edu

TitleofPresentation

Speaker Name and Credentials

Institutional Affiliation

Speaker Email

Titlepageshouldincludetitle,nameofspeaker,speakercontactinformation(optional).

Titlepagecanincludeinstitutionallogos.

• Onlyduloxetinetreatmentisconsideron‐labelfor7yearsandolder

• Aswearediscussingapproachesoutsideoftheevidencebase,the

talkreflectstheopinionofthepresenter

Source Advisory Board Royalties

AnxietyDisordersAssociationof

America

GuilfordPress X

OxfordUniversityPress X

TouretteAssociation X

TrichotillomaniaLearningCenter X

WoltersKluwer X

Disclosures

Disclosuresareclearlystatedandmarked,organizedinalphabeticalorder,andcontainsoff‐

labelmedicationmentionedinthepresentation.

LearningObjectives

Attheconclusionofthisactivity,theparticipantshouldbeableto:

1. Identifyfactorsassociatedwithincreasedrisktodevelop

bipolardisorder.

2. Describetheuseofriskcalculatorstopredictthepersonalized

risktodevelopbipolardisorders.

3. Reviewthecurrenttreatmentsofyouthwithbipolardisorder

andwhetherthesetreatmentsareappropriateforyouthat

risktodevelopthisdisorder.

4. Recall theevidenceforpsychologicalandpharmacologic

interventionsforprodromalpresentationsandsubthreshold

symptomsinbipolarat‐riskpopulations.

Thelearningobjectivesareclearlystatedinabulletedlist,usesactionverbs,andarelisted

inanappropriatesizefont.

OnsetofDepressionandNon‐Mood

DisordersRelativetoOnsetofBipolar

SpectrumDisorders

34.7%

Thedifferentelementsofthisgraphareeasilydistinguishable.Thefontsarelargeenough

tobelegible.

SitexTreatmentInteraction

0.2

0.4

0.6

0.8

1.2

1.4

1.6

1.8

SER CBT COMB

Penn

Duke

Pediatric OCD Study Team (2004)

JAMA

N.B. Tics moderated outcome of sertraline, but not CBT March, et al., 2007

Thedifferentelementsofthisgraph

areeasilydistinguishable.Thefonts

arelargeenoughtobelegible.

Levin, et al. JAMA Psychiatry. 2015;72(6):593-602.

100

ADHD Response (>30% Decrease) Cocaine Use (Positive week by urine or Self Report)

Placebo

MAS XR

60mg

MAS XR

80mg

*p<.05

Higher Dose Mixed Amphetamine Salts Extended Release is

Helpful in ADHD and Cocaine Use Disorder (n=126)

% OF SAMPLE

• 13 week Randomized Controlled Trial

• Diagnosis: Cocaine Use Disorder and ADHD

• Treatment: Cognitive Behavioral Therapy (CBT) +/- mixed

amphetamine salts extended release (MAS XR)

AACAPComment:Thisgraphusespatternsandcolorstodistinguishthethreevariables.

Child

and

Family

Networkof

PCPs

Networkof

Schools

Networkof

Community

Providers

Tele

AcademicMedical

Center

Patientcare

Patient

consultation

Research

participant

recruitment

Workforcetraining

Gettingtherightpersoninfrontofthepatient(child/family)attherighttimewiththe

rightevidence‐basedtreatmentutilizingtherighttechnology.

THEMODELOFCARE– ABIGGERPARTOFTHESOLUTION

Thisgraphicpresentationusescontrastingcolorsandlegiblefont.

EchoExplained

https://segmentfault.com/a/1190000015945986

Thisimageandthetextarebothcrispandclear.

e‐TextbookofChildandAdolescentMental

Health.IACAPAPGeneva.2013.P8

Thisimagecontainsasignificantamountoftext,however,thescaleandhighqualityofthe

imagemakesitveryeasytoread.

Juvenile SUD: Summary

• Juvenile SUD is commonly comorbid with

psychopathology.

• Screening, discussion, and documentation

constitute components of care of these youth.

• Treatment of psychiatry may reduce ultimate SUD.

• Treatment of comorbid youth require both SUD

and psychiatric interventions.

• Pharmacotherapy can be effective in youth with

SUD problems.

This summary captures the content of the slides (not shown in the sample). The points are in

complete sentences. Uses large font for an easy read.