Accounts Receivables-Deposits November 19, 2021 Page 4 of 8
Received Customer Payments
When the customer payment is received….
Record the cash or check in the Receipt book
Note: If the customer payment is more than or less than the original Invoice amount, retrieve the
customer Invoice and change the amount and save it before proceeding to the Customer, Receive
Payment. Otherwise, apply a discount and posted to appropriate discount income account.
Select Customer from the menu bar.
Select Receive Payments.
Click the down arrow for
Customer:Job and select the
appropriate Customer.
Note: Invoice data will display.
Enter the Amount
Enter the Payment Method.
Enter the check number, if appropriate.
Place a in the checkmark column
preceding the customer Invoice that was
paid.
Note: Multiple invoices may exist for
one Customer.
The Amount should display in the Payment column.
“Deposit to 1499-Undeposited Funds” should be selected.
Click Save and Close, or Save and New.
Note: It is recommended that “Deposit to 1499- Undeposited Funds” be used instead of “deposit to Checking” so that this amount
may be included with other money in the Deposit screen.
Apply Customer Discount
The original invoice amount can be adjusted instead of applying a customer discount. However, if tracking
customer discount is necessary, then create a separate income account when applying a discount for a
customer. For example, if the income amount is for a publication, 0910-Resale Publication income account,
under Chart of Accounts, create a new account, 0911-Resale Publication Discount. Any discount amount
applied to this account will be subtracted from the original amount. The net result will appear in reports. To
create a new account, go to the Create_New_Account.pdf guide.
To apply a Customer Discount,
In the customer payment screen, after
entering the reduced amount in the Amount
field
Place a checkmark in the invoice line.
Leave this as an underpayment should be
selected.
Select Discount & Credits button at top of
screen.Select the Discount button
Enter the discount amount.
Select the appropriate discount income
account.
Select the appropriate Class code. (the class
code should be the same as the class code
assigned to the original invoice amount).
Select Done. Select Save and close.